RE-ADVERTISEMENT – PROGRAM ADMINISTRATIVE ASSISTANT

DEADLINE: October 10, 2018
CLOSED JOB

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.

The Center seeks to recruit a Program Administrative Assistant to support some of its research units.

Key Responsibilities

  • Manage the Unit Leader’s office and respond to queries in his/her absence;
  • Schedule appointments for the Unit Leader and other members of the team as necessary;
  • Manage meetings of the Unit, including preparing documentation and taking minutes as necessary;
  • Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
  • Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
  • Provide support in preparation and formatting of reports;
  • Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
  • Assist in contract preparations;
  • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
  • Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and
  • Help in monitoring project implementation including review of burn rates on the online management accounting syst

Essential Skills

  • Diploma in Business Administration or related field;
  • At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
  • Good planning, financial and organizational skills;
  • Good computer skills;
  • Excellent communication skills (both written and verbal);
  • Excellent interpersonal skills; and
  • Experience working in a multidisciplinary and multicultural environment will be an added advantage.

Desirable Skills:

  • Detail oriented, discreet, tactful, courteous;
  • Ability to work independently, set priorities, juggle tasks, meet deadlines; and
  • Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and teambuilding.

Interested applicants are encouraged to apply through our recruitment portal http://hrs.aphrc.org.

Applications will be considered until October 10, 2018. Only short-listed candidates will be contacted.

Cover letters should be addressed to:

The Human Resources Officer

African Population and Health Research Center

P.O. Box 10787 – 00100 GPO, Nairobi

For more information about APHRC visit www.aphrc.org

APHRC is an equal opportunity employer and is committed to the protection of children

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