HUMAN RESOURCES OFFICER Posted on 06/10/2023 (06/10/2023) by Joseph Kanyugo CAREERS GET INVOLVED // CAREERS HUMAN RESOURCES OFFICER DEADLINE: October 20, 2023 OPEN JOB SHARE THIS JOB: The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya. APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa. We seek to recruit a Human Resources Officer. The position will be based in Nairobi and will also support HR processes in other areas in sub-Saharan Africa. This is a new role arising from the implementation of the current five-year strategic plan which has, subsequently triggered tremendous growth in our programs. Duties/Responsibilities Workforce Planning Partner with hiring managers to evaluate staffing needs and determine specific position responsibilities and requirements to ensure accurate candidate sourcing. Recruitment- Regular and Temporary Staff, Consultants Collaborate with line managers to ensure job descriptions are reviewed, complete and accurate. Prepare advertisements for vacant positions. Provide oversight on recruitment and selection processes and ensure that all phases are conducted in an efficient manner, and in accordance with APHRC policies and procedures. Employee Onboarding Prepare orientation schedule and ensure new staff are oriented within the first one month of reporting. Ensure staff are aware of relevant policies and procedures and implications of not adhering to them. Ensure that new staff information is recorded and filed properly. Ensure new staff have appropriate work space and resources. Employee Data and Reporting Manage a filing system and database for HR information and ensure confidentiality of the information. Collect and evaluate HR data to be used for communicating HR metrics. Performance Management Coordinate the performance management processes including goal setting, probationary period reviews, performance improvement plan (PIP), mid-cycle and annual performance appraisals. Ensure the processes are completed and feedback given within agreed timelines. Support in giving feedback to staff on issues emanating from performance appraisal discussions. Work with line managers to support staff on issues affecting their performance. Employee Learning and Development- Unit Specific Support the line managers in conducting periodic staff training needs assessment & development of annual training plan. Contribute to identification of learning and development opportunities and recommend such opportunities to individuals based on needs. Organize and track professional development and capacity building activities for staff. Leave and Attendance Oversee the management and general administration of employee leave. Update all staff leave records and produce periodic reports. Collaborate with supervisors to ensure utilization of leave in line with Unit plans. Employee Separation Ensure proper planning and preparation in respect of departing staff, including fulfilment of all handover responsibilities; oversee off- boarding process for staff exiting the organization including conducting exit interviews, termination of benefits etc. Work closely with Finance in preparing staff separation documents and dues for settlement. Review the clearance and exit surveys for employees leaving the organization for feedback on improvement and staff development areas. Qualifications, Skills, and Experience Bachelor’s degree preferably in the Human Resources Management or relevant field. Certified Human Resource Professional (CHRP), Higher Diploma in HRM or equivalent. Professional certification in Human Resources Management/Membership with IHRM. At least 6 years’ post-qualification work experience as a HR Officer, preferably in a not-for-profit organization/INGO. In depth knowledge of Kenyan labor laws. Experience working in a multi-disciplinary and multi-cultural environment. Familiarity with any Human Resources Information Systems (HRIS) software. Good interpersonal and organizational skills and ability to maintain confidentiality. Ability to multi-task and have a flexible work attitude. Good verbal and written communication skills in English, knowledge of French language will be an added advantage. Proficiency in the use of MS Office suite. Ability to work independently, set priorities, juggle tasks and meet strict deadlines. This position is classified under Nationally Recruited Positions (NRP), Grade IV in our scales. Interested candidates are encouraged to apply through this link by October 20, 2023. Only shortlisted candidates will be contacted; shortlisted candidates will be required to have a Police Clearance Certificate. Special Notice APHRC is an equal opportunity employer that is committed to creating a diverse and inclusive workplace. All employment decisions are made on the basis of qualifications and organizational needs. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.