CONSULTANCY FOR PERFORMANCE OF LEGAL AUDIT-WARO

DEADLINE: April 15, 2021
OPEN JOB

Introduction

The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya, with a West Africa regional office (WARO) in Dakar, Senegal. APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa.

APHRC has considered it important to conduct a legal audit to establish the level of compliance to the relevant laws of Senegal, government policies and regulations as more particularized below. This will help in identifying the gaps and areas that require review in order to enhance compliance and reduce legal risks (suits and or cases of inefficiency arising as a result of the non-compliance or gaps within the operations).

The Center wishes to engage the services of a consultant to review all the operational areas to establish that they are compliant with the relevant laws, policies and regulations. The consultant will be required to provide the professional services necessary to undertake a comprehensive Legal Audit.

Specific Objectives

The consultant will be expected to be guided by the specific objectives set out below in carrying out the assignment.

  1. Identify the extent of the Center’s compliance with the relevant laws, policies, guidelines and processes including, but not limited to, the Constitution of Senegal, Senegal NGOs Act, Data Protection regulations, Senegalese labor law among others.
  2. Evaluate the Center’s existing policies and procedures that support the legal and compliance functions to assess the extent of their compliance.
  3. Produce an audit report indicating the level of compliance and the gaps identified that require interventions.
  4. Propose mechanisms of enhancing compliance in order to address the identified compliance gaps.
  5. Provide best practices with respects to all aspects of the operations of the Center.

Overall Scope of Work

The consultant will work within the Terms of Reference (TORs) in accordance with the objectives set out to deliver quality output on this assignment which will include the following:

  • Review the extent of the organization’s compliance and effectiveness in complying with:
  1. The Constitution of Senegal.
  2. Policies and laws of Senegal; relating to labor law, National labor collective agreement, occupational health and safety, tax, finance, procurement, data protection, and corporate governance.
  3. Any other policies and laws that may be relevant to or impact on the Center.
  • Submit reports of the audit findings and recommendations to the Management.
  • Identify internal and external compliance requirements that will ensure that all the regulatory and reporting requirements are met.
  • Develop a compliance implementation framework that will ensure all regulatory and reporting requirements are met and that they are in line with best practices and in agreement with the Center’s Strategic Plan and overall mandate.

 Duration and conduct of Consultancy

  1. The services will be conducted within a period of (3) three months from the date of execution of the contract by both parties.
  2. The consultant shall agree with the Executive Leadership Team on the work plan, scope and the professional inputs for each of the reports and the reporting period.
  3. The Consultant shall be required to submit a priced plan and/or budget indicating deliverables in line with the scope of work.
  4. All reports, documents and outputs prepared by the consultant for this assignment shall become the property of APHRC and the consultant shall have an obligation to deliver such documents accompanied by their inventory upon expiration of the consultancy.
  5. The consultant shall report to the Head of WARO during the entire assignment.
  6. A detailed reporting schedule and timelines will be discussed prior to the signing of the consultancy contract.

Qualifications and Competencies

Consultants shall provide the following:

  • Certificate of Registration/ Incorporation.
  • Company profile of the organization/firm.
  • Valid Tax compliance certificate.
  • Two years audited accounts for the most recent concluded financial years.

The minimum requirements of proposed professional staff are:

  • Lead Consultant
  1. Evidence of at least five years of experience in the provision of Legal audit services.
  2. Provide a profile clearly indicating the years of experience.
  3. Must be a holder of a Degree in Law or a related field.
  4. Five (5) years’ experience (attach detailed CV indicating positions held, duration with firm and experience in Legal Audit services).
  5. Demonstrated experience in the design and execution of the assignment.
  6. Provide references from institutions that he/she has worked for in the past.
  7. Excellent French and/or English written and oral communication skills.
  • Other Key Consultants
  1. Prior experience working on similar assignments.
  2. Demonstrated experience in coordination and conduct of similar assignments.
  3. University Degree in Law, Finance/Accounting, Business Administration or any related field (attach detailed current signed CVs)
  4. Experience in Legal Audit services. Sections of experience in the attached CVs must indicate project details, duration of engagement, tasks undertaken and achievements.
  • Other Requirements
  1. A confirmation that the team will be available throughout the duration of the assignment; and the quality of performance is guaranteed during all subsequent assignments.
  2. Copy of the NINEA and RC (For companies).
  3. At least 3 reference letters.

Methodology

The Consultant may adopt but will not be limited to the following methodologies to deliver the objectives of the assignment.

  1. Desk review of existing laws and documentation.
  2. Formal and informal interviews.
  3. Structured and unstructured questionnaires.

Deliverables

The Consultant will be expected to produce the following deliverables.

  1. Inception report.
  2. An inventory of compliance requirements one month after the inception report.
  3. Interim Legal Audit Report.
  4. Final Legal Audit Report.
  5. A compliance enhancement proposal comprising of additional policies and procedures to strengthen the existing compliance measures.
  6. Legal compliance matrix showing the relevant laws and the level of compliance with respect to each.

If you meet the criteria above and are interested in this opportunity, please email consultancies@aphrc.org and a copy to procurement@aphrc.org with the subject: Legal Audit Services 2021 – WARO.

Your application should reach us by April 15, 2021.

APHRC is an equal opportunity employer and is committed to the protection of vulnerable persons.

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