Finance and Administration Manager

DEADLINE: March 15, 2024
OPEN JOB

FINANCE AND ADMINISTRATION MANAGER

The African Population and Health Research Center (APHRC) is an African-based, African-led, international nongovernmental organization that conducts high-level scientific research in areas such as education, population, health, aging, urbanization, and the well-being of African populations. APHRC aims to bring about change in sub-Saharan Africa using reliable data analyzed by experienced African researchers. Our programs are oriented toward continental development priorities and are guided by the belief that evidence must be at the forefront of decisions about the health and well-being of populations and the development of the continent.

APHRC is seeking to fill the position of Finance and Administration Manager for its regional office based in Dakar, Senegal.

The role is critical for ensuring the effective management of financial resources, administrative processes, and overall organizational operations in WARO. Key roles and responsibilities associated with this position include:

1.**Financial Management:**

  • Developing and managing WARO’s budget, ensuring alignment with strategic goals.
  • Overseeing financial reporting, including income statements, balance sheets, and cash flow statements.
  • Monitoring expenses and ensuring adherence to budgetary constraints.
  • Conducting financial analysis to support decision-making.
  • Managing and allocating resources efficiently, including personnel, equipment, and budget.
  • Ensuring that resources are utilized effectively to meet program’s objectives.
  • Overseeing budgeting for grants and financial reporting to donors

2. ** Planning and Forecasting:**

  • Collaborating with leadership to develop long-term financial plans.
  • Contributing to the development of organizational strategies and goals.
  • Conducting financial forecasting to support strategic decision-making.
  • Aligning financial and administrative activities with the overall strategic direction.

3. **Investment Plan and Host Country Agreement.**

  • Leading the development, submission, defense and monitoring of the Investment Plans and Senegal ‘Accord de siege’
  • Leading the development and monitoring of the Headquarters Agreement (Accord de Siege) with Senegalese government (including timely reporting)

4. **Risk Management: and Compliance**

  • Identifying operational risks and implementing strategies to mitigate them.
  • Ensuring compliance with legal, regulatory requirements and organizational policies.
  • Managing legal affairs related to contracts, employment, and other administrative matters.
  • Implementing contingency plans to address unexpected challenges.

5.**Audit and Compliance:**

  • Coordinating internal and external audits.
  • Ensuring compliance with relevant financial regulations and accounting standards.

6. **Administration and Operations:**

  • Managing administrative functions, including facilities, human resources, and IT.
  • Developing and implementing policies and procedures to enhance organizational efficiency.

7. **Human Resources Management:**

  • Overseeing HR functions, including recruitment, onboarding, and employee relations.
  • Ensuring compliance with employment laws and regulations.
  • Overseeing the professional development of staff.
  • Providing leadership and support to foster a positive and productive work environment.

8. **Contract Management:**

  • Overseeing the negotiation and management of contracts with vendors and partners.
  • Ensuring that contracts comply with organizational policies and legal requirements.

9. **Facilities Management:**

  • Managing facilities and infrastructure to support program activities.
  • Overseeing maintenance and security processes.

10. **Technology and Information Systems:**

  • Overseeing the management of IT infrastructure.
  • Implementing technology solutions to support financial and administrative functions.

11.**Communication and Collaboration:**

  • Collaborating with other departments and leadership to ensure seamless organizational operations.
  • Communicating financial and administrative updates to stakeholders.

12. **Continuous Improvement:**

  • Identifying opportunities for process improvement and efficiency gains.
  • Implementing initiatives to enhance overall organizational effectiveness.

Qualifications and experience

  • 5 years’ higher education in economics, accounting and finance, management financial and accounting auditing, or other equivalent qualifications. Professional accounting qualifications will be an advantage,
  • Work experience of not less than 8 years with at least 3 years’ experience in a similar position, or a track record of increasing responsibility in the field of accounting and administrative and financial management,
  • Experience in NGOs,
  • Autonomy, initiative, rigor and organization, ability to work as part of a team in a multicultural environment,
  • Good command of the tools/software (e.g. Microsoft Dynamics)
  • Extensive familiarity with accounting principles and sound financial management,
  • Good knowledge of Senegalese accounting and tax regulations and labor laws,
  • Basic knowledge of contract law,
  • Ability to work and communicate effectively in English and French

Interested candidates are encouraged to apply through the below link : 
https://job221.istaffingcompany.net/offres/detail/responsable-administratif-et-financier-2 .  The application will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.