Tracer Study and Program Evaluation Consultancy African Doctoral Dissertation Research Fellowship (ADDRF) Program Terms of Reference


The African Population and Health Research Center (APHRC) is a pan-African, non-profit, non-governmental international research organization. In addition to research, APHRC also has a mandate to promote the use of research evidence in policy and practice, and strengthen the capacity of African scholars and institutions to conduct research and undertake policy analysis.


Since 2008, APHRC has implemented the African Doctoral Dissertation Research Fellowship (ADDRF) Program with support from the International Development Research Centre (IDRC), the Ford Foundation (2008-2010), the Bill and Melinda Gates Foundation (2011-2013), and the UK Department for International Development (DFID) through a grant to the Population Council for the Strengthening Evidence for Programming on Unintended Pregnancy (STEP UP) Research Programme Consortium (2012). The ADDRF Program aims to enhance the quality of African students’ doctoral dissertation by strengthening their skills and capacity to conduct rigorous research. The Program is in tandem with the Center’s commitment to contribute to improving doctoral training at African universities as articulated in the Center’s 2012-2016 Strategic Plan. As at 2015, the Program has supported over 150 doctoral students from Africa. The Program is also poised to support more students in the years ahead. The proposed consultancy is for a tracer study of ADDRF Fellows as well as an evaluation of the program.


ADDRF Program Objectives

  • To facilitate more rigorous engagement of doctoral students in research addressing governance, equity, health or population-related issues in Africa;
  • To provide the fellows an opportunity for timely completion of their doctoral training; and
  • To strengthen doctoral students’ research skills by providing training in research methodology and scientific writing.


Proposed Evaluation Objectives

The evaluation will assess progress in the achievement of the objectives of the ADDRF Program. It is also expected to identify best practices, threats to, as well as lessons for ensuring the sustainability of the fellowship program. Specifically, the Program aims to


Specific Evaluation Objectives

  1. Conduct a tracer study of ADDRF Fellows with a view to identifying where they are currently, what they are doing, and the general and specific impacts of the Program on their professional progress and development;
  2. Assess the relevance of the ADDRF Program and the strategies and methodologies used in its implementation vis-à-vis other frameworks;
  • Assess the efficiency of implementation of the Program’s activities in achieving the set objectives;
  1. Assess the sustainability of changes and outcomes achieved through the Program’s support to the Fellows;
  2. Identify key processes and factors that influence program performance with regard to relevance, effectiveness, outcomes and sustainability of the Program’s interventions;
  3. Identify, interpret and document lessons learnt and good practices from implementation of the ADDRF Program interventions;
  • Make recommendations for improving the strategic responses and performance of the ADDRF Program interventions.


Design and scope

APHRC seeks a consultant to conduct an evaluation of the ADDRF Program, including a tracer study of fellows who have graduated from the Program. The key tasks of the consultancy will be to:

  • Develop an inception report detailing the process and methodologies to be employed to achieve the objective of this consultancy. The report should include the interview schedules and time frame for this exercise;
  • Undertake a desk review of relevant Program documents;
  • Design the data collection methodology;
  • Conduct a comprehensive field-based program evaluation using both qualitative and quantitative data collection methods;
  • Collect, analyze, interpret, and write up the evaluation data;


Key Deliverables

  1. A comprehensive evaluation report based on objectives of the proposed evaluation as explained above
  2. The consultants will also submit to APHRC all study materials including:
  • Soft copies of all data sets both quantitative and qualitative.
  • All filled quantitative data collection tools and qualitative data recording materials.
  • Any other non-consumable documents/items that will be used in the course of the planned consultancy.


Proprietary Right

The report(s) generated as result of this evaluation will remain the property of APHRC. No portion of the report(s) shall be reproduced except with the permission of APHRC


Duration of the Consultancy

APHRC anticipates all the evaluation processes and tasks will take not more than One Hundred and Sixty (160) days with effect from September 28, 2015.The Consultant/Consultancy firm should develop a feasible and costed work plan/activity schedule covering a maximum of One Hundred and Twenty (120) days and submit as an integral part to the technical proposal for this consultancy. The successful bidder must commit to accomplish and deliver the consultancy services and deliverables before or on February 29, 2016. Repeated engagement with the consultant for the next year is also envisaged.


Requirements and Qualification for the Evaluation

To successfully undertake this assignment, the lead consultant should meet the following minimum requirements;

  • Post-Graduate qualification in Monitoring and Evaluation, Project Management, or/and Social Sciences.
  • Demonstrable experience in the evaluation of research capacity strengthening programs
  • Demonstrable capacity to deliver high quality evaluation outputs within the proposed timeframe.


Expression of Interest/Quotation Requirements

The firm/consultant that meets the above requirements and is available within the time period indicated above should submit the following:

  • Capability statement of the firm and the specific consultant(s) who will undertake this assignment, including a commitment to be available to undertake the entire assignment within stated timelines.
  • Brief concept note indicating how the proposed consultancy is understood, elaborating the evaluation methodology, and specifying the anticipated cost of the consultancy.
    1. Curriculum vitae of the lead consultant and of proposed complementary staff.
    2. Names, addresses, telephone numbers of three organizations that will act as reference
  • Copies of relevant work undertaken within the last 3 years.
  1. Copy of registration certificate, VAT and PIN.
  2. Full names, post office box, telephone numbers, email address, physical address and contact person of the consultancy firm.


Tender Requirement

Please submit your expression of interest and proposal in a sealed envelope marked Tender for the Evaluation of the African Doctoral Dissertation Research Fellowship Program and addressed to:

The Human Resources Manager

African Population and Health Research Center

APHRC Campus

Off Kirawa Road, Kitisuru

P.O. BOX 10787 – 00100 GPO



Email to:


Expression of interest must reach the above address not later than September 25, 2015.

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