The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.
The Center seeks to recruit a Program Administrative Assistant to support a major research and policy advocacy program on Sexual and Reproductive Health and Rights (SRHR).
Manage the Program Leader’s office and respond to queries in his/her absence;
Schedule appointments for the Program Leader and the project team as necessary;
Manage meetings of the project, including preparing documentation and taking minutes as necessary;
Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
Maintain an effective record and filing system for the main contract, sub-contract(s), project activities, correspondences, and documents for quick and easy reference;
Provide support in preparation and formatting of reports;
Assist in sub-contract(s) preparations;
Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
Maintain grant reporting requirements and schedules in the Grant Management System and follow-up on project reports to ensure submission by due dates and in line with contract requirements;
Help in monitoring project implementation including review of burn rates on the online management accounting system;
Follow-up and review of partners’ narrative and financial reports ensuring compliance with sub-award contracts; and
Manage regular communication and follow-ups with the funder;
Diploma in Business Administration, finance and any other related field
Elementary accounting qualifications eg early stages of CPA or a degree in finance
At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
Good planning, financial and organizational skills;
Good computer skills;
Excellent communication skills (both written and verbal) including proficiency in excel;
Excellent interpersonal skills; and
Experience working in a multidisciplinary and multicultural environment will be an added advantage.
Detail oriented, discreet, tactful, courteous;
Ability to work independently, set priorities, juggle tasks, meet deadlines; and
Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and teambuilding.