The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.
The Center seeks to recruit a Program Administrative Assistant to support its Policy Engagement and Communications Unit. Key Responsibilities
Manage the Program Leader’s office and respond to queries in his/her absence;
Manage logistics for high-level meetings, workshop and trainings by making travel and hotel/conference bookings, sending invitations
Manage meetings of the Program, including preparing documentation and taking minutes as necessary;
Rapporteuring for high-level meetings
Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
Provide support in preparation and formatting of reports;
Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
Support the processing of cash requisitions and requests;
Support in the processing of travel documentation for visas
Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
Maintain grant reporting requirements and schedules in the Project Management System (PMS)
and follow-up on project reports to ensure submission by due dates and;
Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the project teams the rationale for projects that are delayed;
Degree in social sciences, communications or project management
At least two years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
Good planning, financial and organizational skills;
Good computer skills;
Excellent communication skills (both written and verbal);
Excellent interpersonal skills;
Experience working in a multidisciplinary and multicultural environment will be an added advantage.
Detail oriented, discreet, tactful, courteous;
Ability to work independently, set priorities, juggle tasks, meet deadlines;
Initiative and innovation in assessing situations, troubleshooting, conflict resolution, teambuilding;
Interested applicants are encouraged to apply through our recruitment portal http://hrs.aphrc.org.
Applications will be considered until September 22, 2017. Only short-listed candidates will be contacted.
Cover letters should be addressed to: – The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787 – 00100 GPO Nairobi
For more information about APHRC visit www.aphrc.org
APHRC is an equal opportunity employer and is committed to the protection of children